The groups affected by the provisions of the Ministerial Order are:

• Self-employed workers:
• Self-employed workers in the Special System for Agricultural Workers (SETA)
• Workers in group I of the Special Scheme for Sea Workers.

The Ministerial Order establishes the obligation to electronically manage all procedures related to affiliation, contributions and collection of payments. It includes the receipt, through the SEDESS, of the notifications and communications from the General Treasury of Social Security.

The obligation for self-employed workers to use the electronic channels offered by the Social Security General Treasury (TGSS), either through the SEDESS or RED System, has been effective since 1 October 2018. Remember that, from that date, the consultation and signature of your notifications must also be carried out in the Social Security Electronic Office, through the Consult and sign telematic notifications service.

No prior notification of the obligation will be sent by post.

The General Treasury of Social Security (TGSS) has two electronic channels through which self-employed workers can manage their procedures:

• The RED System (Electronic Data Transfer). Through this system, the authorised RED will act on behalf of the self-employed worker. The services that allow the management of the assignment or reassignment of the Affiliation Number (NAF) of the self-employed worker to an authorised RED are located in the Social Security Electronic Office (SEDESS).
  
• The Social Security Electronic Office. Self-employed workers can perform their procedures directly with the TGSS through various electronic services available in the SEDESS. Some services also allow requests to be submitted by Electronic Registration (ER).

The services in the SEDESS are compatible with the operating systems, internet browsers and virtual machines listed in Technical requirements

To access the services in the SEDESS, the self-employed worker must have an authentication system that guarantees their identity.

There are different authentication systems in SEDESS that allow access to the  services. 

1. The electronic certificate accepted by Social Security.

   All services for self-employed workers are accessible through this means of authentication, including the  Consult and sign telematic notifications service. It also allows the submission of requests through the Electronic Registry.

2. The Electronic DNI

   All services for self-employed workers are accessible through this means of authentication, including the Consult and sign telematic notifications service. It also allows the submission of requests through the Electronic Registry.

3. The Cl@ve System

   The services for self-employed workers are accessible with this authentication System, which has two modes of use: Cl@ve PIN and Permanent Cl@ve.

   This system allows access to the Consult and sign telematic notifications service using the Permanent Cl@ve (with advanced registration) supported by one-use PINs sent via SMS to the citizen's mobile phone by Social Security. This system also enables access to the signature in the cloud.

Social Security offers citizens the possibility of obtaining a personal certificate from the FNMT,  by requesting it on the entity's website: https://www.sede.fnmt.gob.es/. The FNMT offers citizens an extensive network of offices  where they can prove their identity, an obligatory step in the process of obtaining the certificate.

You can download  a guide to the process of obtaining the Electronic Certificate  for access to Social Security services on the internet.

Cl@ve is an identification, authentication and electronic signature system for all Public Administrations based on the use of arranged PINs prior to registration of the citizen.

The big advantage of this system is its operation as it allows access from any device  with internet connection: computers, mobile phones, tablets, etc. compared to the Digital Certificate or the electronic DNI which require prior installation on the computers and/or a specific hardware that allows the certificates installed on electronic cards to be read.

The steps for using Cl@ve in the SEDESS are:

1. Register with the Cl@ve system
   
   

   1. Electronically with digital certificate or electronic DNI, using the Cl@ve page.

   2. In person at the Social Security offices with the Cl@ve system registration service.

      In both cases, an advanced record in the Cl@ve System is obtained.

      If the registration request via is made online without a digital certificate or without an electronic DNI, registration in the Cl@ve System will be basic.
      
      

2. Activate the code generated during the registration process:

   To complete the registration process on the Cl@ve System and to obtain the Permanent Cl@ve, you will need to activate the code provided at the time of registration. Activation can be performed in the SEDESS: Cl@ve: password management/User Activation.

   The two types that can be operated on the Cl@ve System are:
   
   

   • Cl@ve PIN. This is an occasional PIN sent via SMS. It is valid for a limited time and is aimed at citizens who access the services sporadically.
   • Permanent Cl@ve. This is a password chosen by the user themselves. It is valid for a long time, but is not unlimited, and is intended for citizens who access regularly. Depending on the service being accessed, it is sometimes supported by a temporary PIN sent via SMS.

Self-employed workers have an extensive catalogue of services in the SEDESS for managing the procedures related to social security affiliation and contributions:

• Study the affiliation in the Special Scheme for Self-Employed Workers
• Study the termination of affiliation in the Special Scheme for Self-Employed Workers
• Formulate the change of taxable base in the Special Scheme for Self-Employed Workers
• Modify the activity in the Special Scheme for Self-Employed Workers
• Request the modification of the coverage details of contingencies for temporary disability, work-related injuries and illness, cessation of activity and Mutual Society in the Special Regime of Self-Employed Workers for the next year.
• Study the change of details in the Special Scheme for Self-employed Workers.
• Modify or correct the condition of the self-employed worker
• Request the reduced base for multi-activity
  

In addition, self-employed workers can request certain reports and certificates in the SEDESS:

• Duplicate of affiliation/withdrawal resolution in Special Scheme for self-employed workers.
• Report or consultation on the taxable bases and quotas entered into the Scheme.
• Certificate of compliance with the Social Security obligations
• Report on having paid all Social Security contributions to date
• Contribution data reports
  

The SEDESS has other services that may be of interest to the group of self-employed workers:

• Duplicate of the registration document
• Employment history report.
• Contribution bases Report.
• Direct Deposit in a bank account. (Direct deposit of social security amounts)
• Change of address.
• Submit a telephone number or email address.
• Refund of payments of special schemes and systems
• Deferment of the payment of Social Security debts.
• Consult pending settlements and obtain the payment documents
• Paying Social Security debts by card.

Through the consult and sign telematic notifications  service, self-employed workers may consult and sign notifications of the administrative decisions of the General Treasury of the Social Security (TGSS). The authorised user of the RED system or, where applicable, the representative can also access and manage the notifications.

The decisions notified through the Telematic Notifications service include:

• Those relating to the collection procedure: debt claims and collection enforcement, collection enforcement documents for unpaid quotas, joint collection items and other appeals, with corresponding surcharges and interests, decisions on the administrative procedure to defer the payment of debts with Social Security, and decisions on the procedure for returning undue payments made to Social Security.

• The decisions on proceedings on moratoria and deferments.

• The General Treasury's resolutions on decisions settlement reports, the imposition of sanctions and appeals.

Other notifications of procedures related to the TGSS will be gradually incorporated into the consultation and signing service of telematic notifications.

It should also be noted that:

• The notification will be provided for the interested party for a maximum of ten day. After ten days without accessing the notification, the notification shall marked as read.
• The TGSS will send an email notifying the SEDESS of a telematic notification to the address provided by the self-employed worker. You can communicate this through the Phone and email communication  service of SEDESS.
• In the event that the self-employed worker has an authorised RED, a notice will also be sent to the self-employed worker. The authorised RED, like the self-employed worker, may access and sign the electronic notification.
• It is also possible for the self-employed worker to appoint a proxy for the purpose of receiving the Telematic Notifications. In order to perform this procedure, the self-employed worker may access the Electronic Registration of Proxies service of SEDESS.

To be able to access the Telematic Notifications service in the SEDESS, self-employed workers must have a valid authentication system: Electronic certificate accepted by Social Security, Electronic DNI or Permanent Cl@ve (with advanced registration).

If I am a self-employed sea worker, how does the content of the ESS/214/2018 Order affect me?

Self-employed workers in contribution group 1, like other self-employed workers, are required to manage all their procedures, including the receipt of notifications, by electronic means, from 1 October 2018. Self-employed workers in contribution group 2 or 3 are not required to use electronic means, but may access the same services voluntarily.

Where can I manage my procedures?

As of 1 October 2018, the services on the RED system will be operational. In order to use the RED system (Electronic Data Transfer), you must be properly authorised. To facilitate the procedures, an authorised RED may act on behalf of the self-employed sea worker through this system. The services that allow the management of the assignment or reassignment of the Affiliation Number (NAF) of the self-employed worker to an authorised RED are located in the Social Security Electronic Office (SEDESS).

Currently through the services available in the Electronic Office.

In the Social Security Electronic Office (SEDESS) , the self-employed sea worker can perform their procedures directly using the available electronic services, by submitting applications by Electronic Registration (ER). You can use the digital certificate and  electronic DNI to access the Electronic Registration.

Online services similar to those currently in place for the other self-employed workers will soon be available for self-employed workers in the Special Scheme for Sea Workers.

How do I access my notifications?

For the receipt and signature of notifications and communications from the Social Security Administration, the Telematic Notifications service is located in the SEDESS. A valid authentication system must be available: Electronic certificate accepted by Social Security, Electronic DNI o Permanent Cl@ve (with advanced registration) supported by one-time PINs sent by SMS to the citizen's mobile phone from social security. This system also enables access to the signature in the cloud.

Through the Consult and sign telematic notifications service, self-employed sea workers,  as well as their person authorised to access the system or, if applicable, their proxy, may access and sign the notifications.

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