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RD 1060/2022 and Order 2/ISM/2023 modify, respectively, RD 625/2014 and Order EES/1187/2015. From 1 April 2023, the date of entry into force of these amendments, the most important changes are as follows:
Through the INSS Companies File (FIE).
There are two ways of downloading the FIE, depending on the means of transmission of the company's Electronic Data Transfer authorisation:
The INSS will send you a letter by ordinary mail and a text message to the mobile phone that appears in the Social Security database. The letter will also be made available at the Social Security Electronic Office. Likewise, the employer will also be able to know the information of the IT process of its employee through the IMPORTASS portal of the Social Security General Treasury.
However, if the employer has an Electronic Data Transfer Authorisation, they can consult the FIE through SILTRA or the FIER service, depending on the means of transmission of the authorisation.
The download of the FIE via SILTRA can only be done by the main users of the Direct Settlement System (SLD) Electronic Data Transfer authorisations.
Through the FIER Service, the download can be performed by any primary or secondary user of a RED authorisation (either Direct Settlement System or RED Direct).
The FIE is downloaded in .txt format, so it is convenient for companies to automate it in order to integrate the information into their payroll management systems.
Through the FIER service, the RED authorisation user can download the FIE in Excelformat.
It is sent daily whenever the INSS database generates a modification in any of the fields included in the FIE.
The FIER service offers the possibility to download information for a period of time together, with a limit of 15 days and a maximum of 300 records per Excel file.
The structure of the FIE 2.0 message, its content and the description of its fields, as well as their possible values, are included in the record design that can be consulted on the following link, Technical Instructions.
The FIE is structured in labels that include information on the company, the worker and the Social Security benefits. The labels that include information on Social Security benefits are as follows:
The information on the sick leave and discharge reports sent by the Public Health Services or Mutual Societies can be consulted on the following labels:
The information on the confirmation reports sent by the Public Health Services or Mutual Insurance Companies can be consulted on the "Continuation of TI situation” CIT label.
Click on the following link, SILTRA Manuals.
Click on the following link User manuals.
The RED notice 28/11/2022- New service "Consultation/Modification of delegation of reception of ex officio communications" in User Management of Network Authorisations informs of the creation of a service by means of which the main user can delegate to the RED mailboxes of any of its secondary users the reception of messages sent ex officio through this system from the bodies and entities of the Social Security Administration.
The current version of the FIE remains unchanged for the time being. However, the INSS is working on the development of a new version to improve the current version.
The current version of the FIER service remains unchanged for the time being. However, the INSS is working on the development of a new version to increase the limit of records to more than 300 and to allow the user of the RED Authorisation to see all the CCCs/Schemes that depend on their authorisation without the need to filter by a specific CCC/Registration Number.
In order to adapt the sending of IT reports by users of the RED System to the new regulations, a new version - version 6.0 - of the FDI and FRI files has been developed. Likewise, the "Temporary Disability Online" service of the Online RED System will also be adapted to the regulatory modifications.
The documents are published on the Social Security website, with the modifications in grey, and can be consulted by clicking on the following link Technical Instructions.
The obligation to send confirmation and registration forms is no longer required. With regard to the sick leave reports, they must only send the economic data after having received, through the FIE, the information contained in the sick leave report from the Public Health Service or Mutual Society. For further information, you can consult the RED News Bulletin 2023/3 of 23 February 2023.
In this case, if it is a case of TI due to occupational contingencies, the company is directly responsible for the payment, at its own expense, of the health and financial benefit, and therefore must continue to send the INSS the medical reports of sick leave, confirmation and discharge.
This is the case, for example, of the group of civil servants belonging to the former MUNPAL. In these cases, in the case of a TI process due to common contingencies, companies must also continue to send the INSS the medical reports of sick leave, confirmation and discharge.
A new type of part called "ECONOMIC DATA REPORT" is created. A series of validations are introduced so that, on the RECORDING REPORTS screen, once the fields Regime, C.C.C., N.A.F., contingency and leave date are filled in and the "Accept" button is clicked, depending on the case in question, the application itself will automatically load the form relating to the economic data report or the possibility of selecting the type of report to be recorded (registration, leave, confirmation) will be provided.
The employer shall communicate the specific job performed by the worker in a free text of not more than 50 positions.
The company must communicate the functions performed by the employee in the company by means of a free text of 268 positions.
In the FDI, the "function description" field has 67 positions, but the label may be repeated up to a maximum of 4 times.