Affiliation concepts

How are affiliation documents processed with errors corrected?

If the Technical Receipt that indicates how the documents were processed states that there are errors, they must be corrected within 10 days of sending the document. Otherwise, the transaction will not be consolidated. The correction is made in the On-Line RED System, "OnLine Registration and Affiliation", "Error Correction".

For more information, see the "Error Correction Procedure for Affiliation File Data" in the OnLine RED System, "RED Internet", "User Guides".

What affiliation operations can be carried out through the RED System?

Workers can be registered and deleted, their registration data can be changed, and information on workers and companies affiliated with the System can be obtained through queries and reports.
More specifically, the following operations can be performed:

TYPE	CLASS	DESCRIPTION
WORKER	UPDATE	CONSECUTIVE AFFILIATIONS
WORKER	UPDATE	TERMINATIONS (includes previous ones)
WORKER	UPDATE	CHANGE IN CONTRIBUTION GROUP
WORKER	UPDATE	CHANGE PREVIOUS OPERATIONS
WORKER	UPDATE	DELETE PREVIOUS OPERATIONS
WORKER	UPDATE	CHANGE TYPE OF CONTRACT (COEFFICIENT, TYPE AND CHARACTERISTICS)
WORKER	UPDATE	CHANGE HEADING WRI
WORKER	UPDATE	DELETE CONSOLIDATED AFFILIATIONS AND TERMINATIONS
WORKER	UPDATE	\|AMEND. SPECIAL SYSTEM \|GS. 0132 (VEGETABLES)
WORKER	UPDATE	ENTER ACTUAL DAYS WORKED
WORKER	UPDATE	CHANGE DATE OF AFFILIATION TO RG.0613
WORKER	UPDATE	CHANGE PROFESSIONAL CATEGORY
WORKER	QUERIES/ REPORTS	POSITION OF AFFILIATED WORKER IN COMPANY
WORKER	QUERIES/ REPORTS	AFFILIATION NUMBER
WORKER	QUERIES/ REPORTS	QUERY OF NAF BY IPF
WORKER	QUERIES/ REPORTS	PREVIOUS OPERATIONS FOR AN AFFILIATED WORKER
WORKER	QUERIES/ REPORTS	EMPLOYMENT HISTORY OF A WORKER AFFILIATED TO A CCC
WORKER	QUERIES/ REPORTS	\|TD FOR A COMMON DISEASE
WORKER	QUERIES/ REPORTS	DUPLICATES OF TA2
WORKER	QUERIES/ REPORTS	ACTUAL WORKING DAYS
COMPANY	QUERIES/ REPORTS	EMPLOYMENT HISTORY OF A CCC
COMPANY	QUERIES/ REPORTS	STATUS OF A CAC
COMPANY	QUERIES/ REPORTS	AFFILIATED WORKERS REGISTERED TO A CAC
COMPANY	QUERIES/ REPORTS	AFFILIATED WORKERS WITH PRIOR OPERATIONS IN A CAC
COMPANY	QUERIES/ REPORTS	CONTRIBUTION STATUS CERTIFICATE

How can these operations be carried out?

There are two ways to connect companies to the TGSS : On-Line Affiliation and Batch Affiliation.

On-line Affiliation uses the Internet to connect users directly with the TGSS data base.

Batch Affiliation, on the other hand, uses the Internet to send in files with the affiliation operations.

How can I access the TGSS database?

Go to the Social Security website (http://www.seg-social.es/), and click on "Access Online RED System", available in the "One-click" section to the right of the screen.

Do the presentation deadlines change when using this system?

No. The RED System is only a way to exchange data, not a different management model. Therefore, affiliations must be presented beforehand and terminations and data changes up to three calendar days after the date on which the change occurred, although for terminations it is also permitted to send them in beforehand.

Can operations be made outside the deadlines?

Yes. Both affiliations and terminations can be made outside the regulation deadlines, but the operations will not be affective until the date of presentation. This means that for affiliations, the company is obliged to make contributions from the real date of affiliation but for the worker to stay in the system the valid date will be the date affiliation takes effect. For terminations, the company is obliged to make contributions up to the effective date, although for calculating the worker's benefits the actual date will be used.

Can the data transmitted be changed?

Yes. The system permits systematic changes or cancellations to be made to previous operations (affiliations or terminations) until the day immediately prior to the real date of the operation' being entered in the General Affiliation File.

Can errors be corrected in operations that have been consolidated?

Yes, but the this type of occurrence must be processed at a User Support Unit. Here the interested party can request the document that proves the operation occurred.

However, the system permits user to delete affiliations and terminations, as long more than 72 hours have not passed, counting from 12 a.m. on the real date of the operation.

Also, in the case of the Special Agricultural Scheme (0613), the real date of affiliation can be changed even when it has been consolidated, without any need to delete the operation even if more than 72 hours have passed.

How is it possible to check that documents have been sent?

In batch mode: Users will receive a delivery receipt during the same connection that was used for delivery. This receipt can be used by the user as proof of presentation and the date and time of presentation are included in it.

The TGSS will send a Technical Receipt to the WinSuite32 application for each file sent, which will indicate which documents have been processed successfully and which documents were processed unsuccessfully and were rejected. Also, if any type of printed report (TA2, Working Life Report, etc. ) has been requested, this will also be sent.

Are the documents valid for third parties?

Yes. The TGSS permits and authorises the printing of all documents and certifies the validity of the data in them, protecting them with the electronic stamp. This is the equivalent of the signature and TGSS rubber stamp under the conventional system. To compare and validate a document sent through the RED System, you can go to any TGSS administration office or contact the User Support Unit of your province through the TGSS Telephone Support Service.

Can I request a document at any time?

Yes. The system permits users to obtain any certificate at any time. There is a specific function for requesting duplicate affiliation and termination documents (TA2), regardless of when the operation occurred.

In addition to being able to request that a report be sent by e-mail, it is possible to create and print the document in real time using On-Line Affiliation.