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Aid and other benefits

Subject: Gestión partes baja, confirmación y alta

  • Gestión partes baja, confirmación y alta

    • What are the main novelties of the regulatory changes brought about by RD 1060/2022 and Order 2/ISM/2023?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      RD 1060/2022 and Order 2/ISM/2023 modify, respectively, RD 625/2014 and Order EES/1187/2015. From 1 April 2023, the date of entry into force of these amendments, the most important changes are as follows:

      • Abolition of the worker's obligation to receive and present the copy of the medical report of TI that was intended for the company.
      • The obligation for companies to transmit information to the INSS in successive confirmation and registration reports is abolished. They must only send the INSS the economic data in the sick leave reports.
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    • From 1 April 2023, how will companies know the information on their employees' IT medical reports?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      Through the INSS Companies File (FIE).

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    • How can I download the FIE?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      There are two ways of downloading the FIE, depending on the means of transmission of the company's Electronic Data Transfer authorisation:

      • If the means of transmission of my Electronic Data Transfer Authorisation is the Direct Settlement System: I will be able to use SILTRA. However, I will also be able to access the FIER service of the Online RED system.
      • If the means of transmission of my RED Authorisation is the Direct RED system: I will only be able to use the FIER service of the Online RED system.
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    • And if I am a household employer, how will I receive the information from my employee's IT medical reports?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The INSS will send you a letter by ordinary mail and a text message to the mobile phone that appears in the Social Security database. The letter will also be made available at the Social Security Electronic Office. Likewise, the employer will also be able to know the information of the IT process of its employee through the IMPORTASS portal of the Social Security General Treasury.

      However, if the employer has an Electronic Data Transfer Authorisation, they can consult the FIE through SILTRA or the FIER service, depending on the means of transmission of the authorisation.

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    • Who can download the FIE through SILTRA?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The download of the FIE via SILTRA can only be done by the main users of the Direct Settlement System (SLD) Electronic Data Transfer authorisations.

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    • Who can download the FIE through the FIER service?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      Through the FIER Service, the download can be performed by any primary or secondary user of a RED authorisation (either Direct Settlement System or RED Direct).

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    • In what format is the FIE downloaded via SILTRA?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The FIE is downloaded in .txt format, so it is convenient for companies to automate it in order to integrate the information into their payroll management systems.

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    • In what format is the FIE downloaded through the FIER service?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      Through the FIER service, the RED authorisation user can download the FIE in Excelformat.

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    • How often is the FIE received through SILTRA?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      It is sent daily whenever the INSS database generates a modification in any of the fields included in the FIE.


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    • How often can I download the FIE through the Online RED Service?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The FIER service offers the possibility to download information for a period of time together, with a limit of 15 days and a maximum of 300 records per Excel file.

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    • Where can I find the latest version of the FIE technical document?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The structure of the FIE 2.0 message, its content and the description of its fields, as well as their possible values, are included in the record design that can be consulted on the following link,  Technical Instructions.


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    • How is the FIE structured?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The FIE is structured in labels that include information on the company, the worker and the Social Security benefits. The labels that include information on Social Security benefits are as follows:

      • "Temporary Disability Data” DIT Tag:contains information on the sick leave and discharge reports sent by the Public Health Services and Social Security Mutual Society Partners.
      • "Temporary Disability Data 2 “ Data” IT 2 Tag:informs on the date and type of work accident.
      • "IT Direct Payment” ITD Tag : It provides information on the IT benefit in the direct payment modality of the INSS and the ISM.
      • "Other IT Data” ILO Tag: Informs about other IT data in direct payment mode and the date of exhaustion of the 545 days.
      • "Continuation IT Situation” CIT Tag : Reports on the content of the confirmation reports sent by the Public Health Services and Social Security Mutual Society Partners.
      • "Permanent Disability Data” DIP Tag: Reports on the recognition of permanent invalidity pensions and LPNI.
      • "Retirement Data” JUB Tag: Reports on the recognition of retirement pensions.
      • "Other Performance Data” PDO Tag : Information on other benefits paid in direct payment (birth and childcare; risk during pregnancy; risk during breastfeeding; childcare; joint responsibility for infant care).
      • "Birth Data” NAC Tag: Reports on births reported by the Ministry of Justice.
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    • Through which labels will I receive information on the sick leave, confirmation and discharge reports sent to the INSS by the Public Health Services and Mutual Insurance Companies?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The information on the sick leave and discharge reports sent by the Public Health Services or Mutual Societies can be consulted on the following labels:

      • DIT "Temporary Disability Data".
      • IT2 "Temporary Disability Data 2".

      The information on the confirmation reports sent by the Public Health Services or Mutual Insurance Companies can be consulted on the "Continuation of TI situation” CIT label.

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    • Where can I consult the SILTRA Manual?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      Click on the following link,   SILTRA Manuals.

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    • Where can I consult the FIER Service User Manual?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      Click on the following link User manuals.

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    • Can I delegate a secondary user to download the FIE via SILTRA?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The RED notice 28/11/2022- New service "Consultation/Modification of delegation of reception of ex officio communications" in User Management of Network Authorisations informs of the creation of a service by means of which the main user can delegate to the RED mailboxes of any of its secondary users the reception of messages sent ex officio through this system from the bodies and entities of the Social Security Administration.

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    • Is the current FIE version modified?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The current version of the FIE remains unchanged for the time being. However, the INSS is working on the development of a new version to improve the current version.


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    • Is the current version of the FIER service modified?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The current version of the FIER service remains unchanged for the time being. However, the INSS is working on the development of a new version to increase the limit of records to more than 300 and to allow the user of the RED Authorisation to see all the CCCs/Schemes that depend on their authorisation without the need to filter by a specific CCC/Registration Number.


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    • As of 1 April 2023, how will companies send the sick leave reports to the INSS?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      In order to adapt the sending of IT reports by users of the RED System to the new regulations, a new version - version 6.0 - of the FDI and FRI files has been developed. Likewise, the "Temporary Disability Online" service of the Online RED System will also be adapted to the regulatory modifications.

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    • Where can I consult the new version of the FDI and FRI?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The documents are published on the Social Security website, with the modifications in grey, and can be consulted by clicking on the following link Technical Instructions.

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    • From 1 April 2023, do companies still have to send deregistration, registration and confirmation reports?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The obligation to send confirmation and registration forms is no longer required. With regard to the sick leave reports, they must only send the economic data after having received, through the FIE, the information contained in the sick leave report from the Public Health Service or Mutual Society.
      For further information, you can consult the RED News Bulletin 2023/3 of 23 February 2023.

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    • What if my company is a contributor for professional contingencies?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      In this case, if it is a case of TI due to occupational contingencies, the company is directly responsible for the payment, at its own expense, of the health and financial benefit, and therefore must continue to send the INSS the medical reports of sick leave, confirmation and discharge.

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    • What if my company is excluded from TI for common contingencies?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      This is the case, for example, of the group of civil servants belonging to the former MUNPAL. In these cases, in the case of a TI process due to common contingencies, companies must also continue to send the INSS the medical reports of sick leave, confirmation and discharge.

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    • What are the main changes included in the new version of the FDI?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta
      • Creation of a new action (table T -34)  DE - Economic Data.
      • Creation of a new ODT segment - Other Worker Data.
      • Creation of two new fields in the DEC segment: "days contributed in the previous year for overtime" and "days contributed in the previous year for other concepts".
      • Creation of a new FUN segment - Description of Functions.
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    • What are the main modifications included in the new version of the "Temporary Incapacity Online" service of the RED Online System?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      A new type of part called "ECONOMIC DATA REPORT" is created. A series of validations are introduced so that, on the RECORDING REPORTS screen, once the fields Regime, C.C.C., N.A.F., contingency and leave date are filled in and the "Accept" button is clicked, depending on the case in question, the application itself will automatically load the form relating to the economic data report or the possibility of selecting the type of report to be recorded (registration, leave, confirmation) will be provided.

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    • What information should the company report in the new "Job" field?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The employer shall communicate the specific job performed by the worker in a free text of not more than 50 positions.

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    • What information should the company report in the new "Job description" field?
      Category: Temporary disability > Subject: Gestión partes baja, confirmación y alta

      The company must communicate the functions performed by the employee in the company by means of a free text of 268 positions.

      In the FDI, the "function description" field has 67 positions, but the label may be repeated up to a maximum of 4 times.

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