2003/6 of 09 May 2003

RESOLUTION of 8/4/2003, of the DG of the TGSS on implementing the communication standard based on the IP protocol, better known as the Internet, as the only communication platform between the TGSS and the authorised users of the RED System.

RESOLUTION of 8/4/2003, of the General Directorate of the Treasury General of the Social Security, on implementing the communication standard based on the IP protocol, better known as the Internet, as the only communication platform between the TGSS  and the authorised users of the RED  System.

The Treasury General of the Social Security, which is committed to new technology and eager to adapt to more extensive methods of data transmission, decided in October 2001 to implement a system that will enable information to be exchanged between the Treasury and the public over the communications standard based on the IP , commonly known as the Internet.

In order to guarantee security, privacy and non-rejection of the data transferred between the Treasury General of the Social Security and the persons authorised to use the RED  System, digital certificate technology is used. To use this technology, it is necessary to identify every user who wishes to get a digital credential (digital certificate)

So that users of the RED system who use the X-400 communications platform can migrate to the Internet in a progressive, orderly manner, various deadlines for including the new method of data transfer have been set up, which cannot extend beyond 31 December 2003.


Deadlines for registration in the Internet data transfer method.  

1.- On 1 January 2004,the Internet will be the only electronic data transfer platform for company registration, affiliation, worker affiliation and termination, changes of information for both companies and workers, contribution and collection for the Social Security, between the General Treasury of the Social Security and those authorised to used the Automatic Data Transfer System (RED System).

2.- Newly authorised users who join the RED System after this Decision goes into effect will use the Internet.

3.- Authorised users of the RED System who are using the X-400 communications platform when this Decision goes into effect must all migrate to the Internet platform in accordance with the following schedules:


3.1. For professionals in associations who are not included in section 3.3., as well as all others who are authorised to use the RED System in their work, in accordance with the Sixth Additional Provision of the General Regulations for the Collection of Resources for the Social Security System, approved by Royal Decree 1637/1995 of 6 October, the deadline for registering on the Internet platform is 30 June 2003.

3.2. For companies, groups of companies and other party responsible for meeting their obligation to contribute, who are required to use the RED System due to their number of workers, the deadline for registering on the Internet platform is 31 July 2003.

3.3. For Social-Work Graduates, the deadline for registering on the Internet platform is 30 September 2003.

3.4. For all other authorised users of the RED System, the deadline for registering on the Internet platform is 30 November 2003.


4.- In spite of the above, those authorised users who have a very large quantity of data, which could cause a problem with using the Internet as the mode of transfer, can be authorised by the General Treasury of the Social Security to use the "EDITRAN" file exchange system to exchange data. This method is subject to the technical and management rules set by the General Treasury of the Social Security and migration to it will be governed by the same deadlines as those listed in section 3.

5.- At the end of the time limits for migrating to the new communications platforms, which are listed above, communications may only be sent over the Internet or EDITRAN.

6.- Under exceptional circumstances, the deadlines listed in section 3 can be extended by the General Treasury of the Social Security at the request of the interested parties when special, duly accredited circumstances pertain. Under no circumstances can this extension go beyond 31 December 2003.

Internet request for generating over the counter payment headers for contribution payment receipts.

As part of the Treasury General of the Social Security's strategy of adopting  new technologies and, above all, making management easier for users of the RED  System, on Tuesday 13 May a series of operations will be implemented (as announced in RED News Bulletin 2003/4 of 13 March, Sect. 1.2.6) to allow requests for over the counter payment headers to be made in advance.

With these new operations, users of the Internet transfer mode method who have been requesting that payments be made using the over-the-counter method of payment and who want to receive a "Contribution Payment Receipt" before they are automatically sent out (on 24th or 28th of the month, depending on the date of submission),  can directly request that over-the-counter headers be generated without having to contact the Treasury General of the Social Security's Telephone Support Service. 

Issuing over the counter headers will be done using a deferred process. The "Contribution Payment Receipt" will be sent out sometime that day.

Important Note: When the over the counter header has been generated and the "Contribution Payment Receipt" sent out, all associated TC2 documents will be blocked to prevent them from being changed or deleted. To make any changes to them, it is necessary to use the procedure for correcting errors.

The transactions associated with the request to generate over the counter headers are the following:

  • Request to generate over the counter headers

  • Deletion of a request to generate over the counter headers.

  • View requests to generate over the counter headers.

The "Over the counter transactions users' manual" will be available as of Monday 12 May from the Documentation area.

 

Calculating WRI and OD contributions corresponding to header 114

Instructions for calculating contributions.

To calculate the contributions for workers under WRI and OD heading 114 ("Management and technical personnel with exclusively operational duties"), the Treasury General of the Social Security has received instructions from the Organisation responsible for work-related injuries and occupational diseases of the Ministry of Work and Immigration that affect the manner in which contributions for WRI and OD are calculated for this heading.

These instructions therefore cancel those published in the RED News Bulletin 2002/9 of 25 October.


Since Royal Decree 2930/79 of 29 December, approving the table of premiums for WRI and OD, states that contributions for WRI and OD for workers under heading 114 "Management and technical personnel with exclusively operational duties" will be calculated by applying 30% of the premiums corresponding to workers, the instructions for applying header 114 are as follows:    

  • 30% of the "premiums corresponding to workers" must be applied to the premiums for workers at the operations.

  • If there are workers who belong under different headings, the above percentage is to be applied at the rate for the highest risk.

  • Under no circumstances can the percentage to be applied for heading 114 be less than that for heading 113.

  • Heading 114 does not apply to the following groups:

    • Companies in the construction sector

    • The Special Schemes for Artists and Bullfighters

    • Heading 119 "Teaching and laboratory personnel"

    • Headings 120 and 121 "Nurses and auxiliary personnel in hospitals and sanatoriums..."

    • Heading 126

These changes will be implemented for all payments received as of 1 July.

Filling in the FAN file

The FAN file will show the worker's heading and the heading for the other workers to whom the 30% must be applied in the following fields :

  • Field 1250 "WRI and OD heading": In this field, the worker's heading must be entered, that is, heading 114.

  • Field 1260 "Secondary heading": must show the heading to which the 30% must be applied.

Royal Decree-Law 2/2003 of 25 April on economic reform measures (B.O.E of 26 April).

Final provision two of Royal Decree-Law 2/2003 of 25 April, on economic reform measures, establishes Employment Promotion for working women during maternity by applying allowances to the employer's Social Security contributions for contracts with women workers that have been suspended due to maternity and leave to take care of a child when the woman actually returns to work in the two years after the date of the birth, as long as the birth occurred after this Royal Decree-Law came into effect.

The allowance consists of 100 per cent of the employer's contribution for common contingencies during the twelve months after the woman actually returns to work.

This allowance will be extended to eighteen months for fixed term contracts or temporary contracts signed before this Royal Decree-Law came into force, when the return to work occurs in the terms described in the previous paragraphs and the contract is changed to a permanent one before a year has passed since the return.

In the area of affiliation, it is necessary to create a new field to identify these situations.

A future news bulletin will announce more specifically the changes that are going to be made in the areas of affiliation and contribution, as well as when they become operational.

Also, the law establishes an allowance of 90% on the employer's contribution for common contingencies for handicapped women whose age is equal to or more than 45 and an allowance of 80% when they are under this age.

This new allowance does not require any changes to the RED System for it to become operational.

New public telephone support service from the General Treasury of the Social Security.

In order to improve the telephone support provided to the public by the Treasury General of the Social Security, on 8 May 2003, the Treasury General of the Social Security merged the telephone telephone access of the RED System User Support Units and the Telephone Support and Management Service into one common Telephone Support Service.

Therefore a single number has been created for the Telephone Support Service of the Treasury General of the Social Security: 901-50-20-50.

To access the telephone services for the RED System, you must choose option 2 "RED System Queries ".

This option also has two possibilities:

  • Option 1: "Problems with digital certificates, installation, software and communications". Selecting this option will resolve technical questions.

  • Option 2: "Any other information and questions about the RED System" , where answers be given to questions about generating and sending in files, receiving replies, etc.)
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