2004/4 of 29 March 2004

Article 2 of Order TAS/471/2004 of 26 February (BOE 27 February ) giving the rules for applying the allowances on contributions set in section 2 of additional provision thirteen of the revised text of the General Social Security Law for companies and self-employed workers in the cities of Ceuta and Melilla states:

"The allowances on contributions for common contingencies, as well as unemployment, vocational training and the wage guarantee fund, set in section 2 of Additional Provision thirteen of the General Social Security Law, will be applicable to workers employed by others and those assimilated, including the partners in associated work cooperatives, who offer their services in work centres located within the limits of the cities of Ceuta and Melilla only in any of the activities included in the Commerce, Hotel and Industry sectors, except for Energy and Water, and in travel agencies, tour operators and other tourist support activities, in accordance with the classification of activities contained in Royal Decree 1560/1992 of 18 December, which approves the National Classification of Economic Activities (CNAE-93).

Also, these allowances are applicable to contributions for common contingencies for self employed workers included in the special Social Security Scheme for Self-Employed Workers, including partners in associated work cooperatives who have the same characteristics and are dedicated to these same activities, when they exercise them in the cities of Ceuta and Melilla."

There is an allowance of 40% on the employer's contributions for common contingencies and joint collection items (unemployment, FOGASA and vocational training), as appropriate.

The allowances on contributions governed by this order will be automatically applied to the appropriate contribution documents starting on the first day of the month after the period of enforcement of the application of these allowances (for Schemes for those employed by others, starting with the 2004 April submission period and March payment period, and for the Special Scheme for the Self-Employed for the contributions corresponding to the 2004 April payment period). The duration of the allowances will be two years.

These allowances will be compatible with those generally established for Employment Promotion Programmes, without, under any circumstances, the sum of the applicable allowances being able to exceed 100% and they will be financed by the National Public Employment Service.

• RED System
  
  
  
  • Filling in the allowances in the FAN file
    
    To show these allowances, a new compensation/allowance code has been created:
    
    EDLCD20: "Ceuta and Melilla allowance"
    
    
    The sum of the code 20 allowances is added up in segment:
    
    EDTCD20: "Total for Ceuta and Melilla allowances"
    
    
    This amount will then be added into segment EDTCA60 "Sum of allowances, subsidies and compensation".
    
    
    
  • Validation
    
    Code CD20 will be accepted when it meets the following requirements:
    
    
    • The Contribution Account Code must correspond to the provinces of Ceuta (51) or Melilla (52).
      
      
      
    • The payment period must be March 2004 or after.
      
      
      
    • This allowance will be accepted for all schemes except 0112 (General Scheme. Artists' Group), 0613 (Special Agricultural S.) and 08xx (Special Scheme for Sea Workers).
      
      
      
    • The Contribution Account Code will be validated to see that it is linked to an economic activity among those accepted for these allowances: Commerce, Hotels and Industry (except Energy and Water) and travel agencies, tour operators and other tourist support activities.
      
      
      
• Standardised TC2.
  
  This allowance is to be entered in the "Code" box in the "Deductions" section with a code 20 "Ceuta and Melilla allowance".
  
  The amount of all the allowances is to be added into the "allowances and reductions from SPEE" box and carried forward to box 601 "Allowances, Subsidies and Unemp. Compensation. Partial" on forms in the TC1 series.
  
  
  
• Applying the allowances to the Special Scheme for Self-Employed Workers.
  
  The allowances for workers in the Special Scheme for the Self-Employed who are included within the scope of application must be entered in the"Allowance/Subsidy" box of form TC1/15.

Order TAS/399/2004, of 12th February, on presenting medical certificates for termination and confirmation of affiliation and termination for temporary disability over the Internet (BOE 23/2)

The reference Ministerial Order regulates the sending in of medical certificates for the start, confirmation and end of medical leave for temporary disability over the RED System and sets the conditions and characteristics required for this process.

Therefore, article 1 states that it is compulsory for companies, groups of companies and professionals with associations registered with the RED System to send in medical certificates for the start, confirmation and end of medical leave for temporary disability over the RED   System.

The computerised submission of the copies of these medical certificates means that they must not be submitted on paper.

The paper copies of the medical certificates must be kept by the companies for four years, counting from the date of the computerised submission.

The time limits for submitting the copies of the medical certificates over the RED System will be those set by the Ministry of Labour and Immigration Order of 19 June 1997 for paper copies of certificates.

Not complying with the terms of Order TAS/399/2004 of 12 February, as regards both the way of submitting copies of medical certificates and the time limits for submitting them, will lead to the infraction given in article 21.6 of the revised text of the Law on Infractions and Sanctions against the Social Order, approved in Royal Legislative Decree 5/2000 of 4 August, and to the penalties that may apply.

With reference to the new validation (point 5 of RED News Bulletin 2004/3) introduced for supplementary payments for multiple periods that do not contain contributions for all the months included in the payment period noted in the EMP segment, it has been noticed that some users of the RED System who have submitted a payment with these characteristics have submitted these payments again when they received the technical receipts informing them of an error and rejecting the direct debit or electronic payment. This is correct for this new validation, but they have not requested that the Telephone Support Service cancel the first document that was processed with an error, as it could not be replaced by the new submission because the payment period did not coincide..

To prevent the documents that were not replaced by those newly submitted from being consolidated and generating an undue debt, those users who have not done so must contact the Telephone Support Service to request the cancellation of the payment that was processed with an error because it did not pass the new validation.

Also, you are informed that a transaction is being developed so that the users themselves can cancel submissions that are not consolidated or are blocked (because the direct debit is being processed or headers are being issued for electronic payment). It will be announced in advance before being implemented.

In the latest version of the affiliation, termination and information change forms for self-employed workers, a section for information on the person authorised to use the RED System has been introduced.

This section is intended to identify the labour relations graduates, administrative agents or others who are authorised to use the RED System and fill in the affiliation, termination and information change application forms for self-employed workers, without this implying that, in the short term, these movements can be made over the RED System.

With the changes made to these application forms, it is hoped that form TA.0021 (Proposal to register for coverage of the Temporary Disability economic benefit) will soon be withdrawn. It is currently used for applications for affiliation that are then sent to the Work-Related Injury and Occupational Disease Mutual Societies.

As announced in RED News Bulletin 2004/3 of 17 February,starting on 30 March the new WINSUITE32 developed for 32 bit Windows (Windows 9x, NT, 2000 and XP) will be available from the software section of the RED System on the Social Security web site (www.seg-social.es).

Together with the new WinSuite32 (version 5.1), version 4.6 of 16 bit WinSuite will also be available (remember that after versions 4.7, the 16 bit WinSuite will no longer be updated with the changes that are introduced).

To install the 32 bit WinSuite and migrate data from the 16 bit version, consult the "WinSuite32 installation and migration manual", which can be found in the "Manuals" section of the RED System Documentation area.

NOTE: User who have taken part in the pilot phase of WinSuite32 will be automatically updated to the new version, 5.1, when they send in a file.

Both WinSuites include the changes announced in both this RED News Bulletin and in RED News 2004/3:

Affiliation:

• Change to the reduction coefficient for retirement age.

Contribution:

• Adapting to the new rules for filling in contribution forms for workers with a contract suspended due to a Labour Force Adjustment Plan.
  
  
• Validating payments with multiple payment periods that do not have any information for some of the months of the payment period.
  
  
• Adapting to the rules for applying allowances for continuing training.
  
  
• Adapting to the rules for applying the allowances for Ceuta y Melilla.