2003/9 of 18 July 2003

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Generating Contribution Payment Receipts with the direct debit and balance owed payment methods.

As announced in RED  News Bulletin 2003/03 of 18 February 2003, starting from the June payment (July submissions), authorised users will be sent Contribution Payment Receipts for the direct debit and balance owed methods of payment.

For the direct debit method of payment, Contribution Payment Receipts will be sent out when the deadline for submitting requests for direct debit has passed (starting on the 19th of the month for submissions).

Therefore, as of 19 July, Contribution Payment Receipts will be sent out for June payments for all Contribution Account Codes with requests for direct debit that have been accepted.

For payments that result in a credit, receipts will be sent out starting on the 15th of the month after submission.

Unlike the form issued for over-the-counter payments, the Contribution Payment Receipts for the direct debit and balance owed payment methods will not contain over-the-counter header information since this is  used only for this method of payment.

Issuing Contribution Payment Receipts for these two methods does not imply a change in the system for paying contributions by direct debit or  by bank transfer, since both direct debits and bank transfers, as appropriate, will be taken directly from or paid into the customer account given in the FAN file.

Contribution Payment Receipts do not mean that the contributions have been paid if they are not accompanied by a receipt for payment from the Bank (Direct Debit Notice).

This form contains all the items related to the contributions paid and is proof of an accepted direct debit request that is accepted or proof of filing a request for a Balance Owed to the Social Security Administration, as appropriate. The document will be authenticated with a digital stamp.

Printing Contribution Payment Receipts.

The current version of WinSuite already includes the possibility of printing Contribution Payment Receipts for the direct debit and balance owed methods of payment.

"Contribution Payment Receipts" can be printed from the "Print" module in WinSuite, by selecting the option "Payment Receipts".

Press the "Continue" button to see the collection periods for which there are Contribution Payment Receipts, and at the bottom of the screen the Contribution Account Codes. To print them, you must select one or more Contribution Account Codes and then click on the "See/Print" button.

Users can select whether they want to see all the Contribution Account Codes that have a Contribution Payment Receipt or they only wish to print those for one particular method of payment (direct debit, over the counter payment or balance owed).

En la siguiente tabla podrá descargarse los siguientes Documentos.
Documentos Download Fecha
Direct Debit. Descargar documento Direct Debit.. The document will open in a new window.(PDF,20 KB) 05/06/2008
Example of a Balance Owed Contribution Payment Receipt. Descargar documento Example of a Balance Owed Contribution Payment Receipt.. The document will open in a new window.(PDF,20 KB) 05/06/2008

New Affiliation Features.

For certain foreign workers to perform paid work in Spain, they must have administrative authorisation to work.

Therefore, affiliation to the Social Security is dependent on the existence of this authorisation.

Under the terms of Organic Law 4/2000, which was reformed by Organic Law 8/2000, no employer can contract a foreigner who is not authorised to work in Spain.

Without prejudice to the sanctions established by Organic Law 4/2000, and in accordance with Royal Legislative Decree 5/2000, it is considered to be behaviour that constitutes a very serious offence for employers to use foreign workers without previously obtaining the obligatory work permit or renewing it.

These offences will be penalised with a fine of between 3,005.07 and 90,151.82 euros.

To monitor these contracts, it is necessary to make the following changes to the AFI file:

  • Creation of two new fields in the DAM record:

    • Authorization to work - an3

    • Validity of authorisation to work - n8

Attached is the new AFI file with the changes highlighted on a grey background and the table of values for the "Authorisation to work" field.

These new fields can be activated both for affiliations and for changes to previous affiliations.

  • Change to the Technical Receipt.

The changes described in the previous section have led to changes in the technical receipts that are used to reply to the processing of the different actions in an affiliation message.

(Attached is the new design for the technical receipt with the changes highlighted on a grey background).

  • Date of implementation.

All the changes described above will come into operation starting on 4 August.

En la siguiente tabla podrá descargarse los siguientes Documentos.
Documentos Download Fecha
Affiliation - Workers employed by another person - General Scheme - Version 3.6.0 Descargar documento Affiliation - Workers employed by another person - General Scheme - Version 3.6.0. The document will open in a new window.(PDF,201 KB) 05/06/2008
Table of acceptable values for the Authorisation to work field (T42) Descargar documento Table of acceptable values for the Authorisation to work field (T42). The document will open in a new window.(PDF,21 KB) 05/06/2008
Format of technical receipts for batch affiliation Descargar documento Format of technical receipts for batch affiliation. The document will open in a new window.(PDF,19 KB) 05/06/2008

New version of WinSuite

The changes to the area of Affiliation will be implemented in the next version of WinSuite. However, its distribution will be delayed as a version is being prepared that includes other changes, which must be implemented as soon as possible.

Until the update of WinSuite has been distributed, all movements that require the use of the new fields "Authorisation to work" and "Validity authorisation to work", which are not included in the current version, can be made through online affiliation with no problem.

Also, if you have implemented these changes in your payroll and personnel management programs, you can carry out affiliation in batch mode.

In this case, if the new fields are activated, WinSuite will only give an error in the message syntax version number.

This error will not prevent the files from being sent, and will allow the movements to be entered into the General Affiliation File.

Finally, the module for generating AFI files from WinSuite cannot be used with these two new fields until the program is updated.

A future RED System News Bulletin will give the distribution calendar for the new version of WinSuite.

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