2003/1 of 16 January 2003

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Languages available: Castellano

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New system for paying Social Security contributions through the RED System: over the counter payment.

With the aim of making it easier for companies and professionals who used the RED System to pay their contributions, starting on 1 February 2003, a new feature will be implemented, payment of contributions through the Over the Counter Payment System.

This RED News Bulletin contains the technical specifications for requesting this new contribution payment system over the RED System. The process for managing the Over the Counter Payment System will be explained in a future RED News Bulletin directed to all users of the System. However, we can announce the general outline.

A request to pay contributions through the Over the Counter Payment System must be made for every payment, by filling in the indicator "V" in the MPG segment (which is described in the following section). 

For each TC2 document with a request for Over the Counter Payment, the General Treasury of the Social Security will calculate the TC1 document and the user will be informed of this in a technical receipt.

During the period allowed for submitting requests for over the counter payment, the user can change the data sent in by sending in a new TC2 to replace the previous one. For each new TC2 sent in with a request for Over the Counter Payment, the user will receive the corresponding technical receipt with details of the TC1 that has been calculated.

After the time limit for submitting requests for Over the Counter Payment has passed, the user will receive a contribution payment receipt for each one of the companies for which the payment of contributions by this method has been requested. This contribution payment receipt will include all the items related to the contribution payment as well as the over the counter payment header information. This contribution payment receipt replaces the current contribution document form in the TC1 series.

The amount on the contribution payment receipt must be settled before the regulation deadline by paying it into a financial institution by means of one of the various payment methods made available by that institution (over the counter, cash point, telephone banking, Internet banking, etc.).

A Contribution Payment Receipt does not imply that contributions have been paid if it is not accompanied by a payment receipt, or has been stamped or mechanically validated by the financial institution.

Requesting to use the over the counter payment system

A request to pay contributions through the Over the Counter Payment System must be made by entering the indicator "V" in the MPG (Method of Payment) segment.

This segment must be filled in for each payment for which you wish to pay your contributions through this system.

The MPG (Method of Payment) segment replaces the current DBA (Bank Account Information) segment. For this reason, both requests for over the counter payment and for direct debit or balances owed must be entered in the MPG segment.

However, temporarily, during the month of February, requests for direct debit or balances owed that are entered in the DBA segment will be accepted. During this period, the new version of WinSuite will change all DBA segments into MPG segments.

MPG (Method of Payment ) segment


Comments

*1 Obligatory for Over The Counter Payment, Balance Owed and Direct Debit
*2 V= Over The Counter C=direct Debit. For Balances Owed, leave it blank
*3 Obligatory for Over The Counter and Balances Owed
EEEE0000DDCCCCCCCCDD
*4 Obligatory for Direct Debit and Balances Owed
*5 Obligatory for Direct Debit .and Balances Owed, right aligned, fill with zeros to the left
*6 Obligatory for Balances Owed

SECTION STRUCTURE |MPG
Reference Segment Info Element Format Obligatory/
Conditional
Position Length of field  Value No. format Table Comments
MPG Method of payment C 70 *1
1.765 segment header an...3 O 1 3 MPG
1.766 Method of PAYMENT O
1.767 Request for Method of payment an..1 O 4 1 *2
1.768 Customer Account Number (Bank Code, Sort Code, CD , A.C. No. ) an..20 C 5 20 *3
1.769 Type of identifier for the holder an..1 C 25 1 T-3 *4
1.770 Identifier for the holder an..14 C 26 14 2 *5
1.771 Name of the holder an..31 C 40 31 *6

Automatic

This segment is Conditional (Obligatory for Over The Counter Payment, Balance Owed or Direct Debit).

This segment will come after segment EDTTT91 or EDTTT92 (for Balances Owed ).
Only one MPG segment must be entered per payment (i.e.,. per EMP segment).

One single delivery (FAN file) can contain payments that request that contributions be paid by the Over the Counter Payment system, payments that request that contributions be paid by Direct Debit, payments that have a Balance Owed, and payments for which no method of payment is requested (in this case they should not contain an MPG segment).

Description of the fields
  • Request for Method of payment:

    Obligatory for Over the Counter Payment Direct Debit and Balances Owed.

    V= Over the Counter Payment
    C= Direct Debit

    When a payment results in a balance owed, this field should be left blank.
  • Client Account Code:

    Obligatory for Direct Debit and Balances Owed.

    This field must not be filled in when requesting to pay contributions by the Over the Counter Payment System.
  • Type of Identifier of the holder and Identifier of the holder:

    Obligatory for direct debit .

    This field must not be filled in when requesting to pay contributions by the Over the Counter Payment System.
  • Name of the holder:

    Obligatory for Balances Owed. Optional for Direct Debit.

    This field must not be filled in when requesting to pay contributions by the Over the Counter Payment System.
Automatic

This segment is Conditional (Obligatory for Over The Counter Payment, Balance Owed or Direct Debit).

This segment will come after segment EDTTT91 or EDTTT92 (for Balances Owed ).
Only one MPG segment must be entered per payment (i.e.,. per EMP segment).

One single delivery (FAN file) can contain payments that request that contributions be paid by the Over the Counter Payment system, payments that request that contributions be paid by Direct Debit, payments that have a Balance Owed, and payments for which no method of payment is requested (in this case they should not contain an MPG segment).

Description of the fields
  • Request for Method of payment:

    Obligatory for Over the Counter Payment Direct Debit and Balances Owed.

    V= Over the Counter Payment
    C= Direct Debit

    When a payment results in a balance owed, this field should be left blank.
  • Client Account Code:

    Obligatory for Direct Debit and Balances Owed.

    This field must not be filled in when requesting to pay contributions by the Over the Counter Payment System.
  • Type of Identifier of the holder and Identifier of the holder:

    Obligatory for direct debit .

    This field must not be filled in when requesting to pay contributions by the Over the Counter Payment System.
  • Name of the holder:

    Obligatory for Balances Owed. Optional for Direct Debit.

    This field must not be filled in when requesting to pay contributions by the Over the Counter Payment System.

Requirements for accepting over the counter payments

  • An amount other than zero to be paid:

    A check will be made to see whether there is anything to be paid, in other words, if what is entered in segment EDTTT91 is something other than zero.
  • Types of payment

    Only normal (L00) payments received during the regulation time limit will be accepted.
  • Schemes accepted

    Over the counter payment requests will be accepted for all schemes included in the RED System, with the following exceptions:

    - Special Scheme for Artists (0112)
    - Special Scheme for Handling and Packing Fresh Tomatoes (0134).
    - Special Agricultural Scheme (0613)

    These schemes will be included in the Over the Counter Payment System, Direct Debit and Balances Owed methods in the future.

Printing Contribution Payment Receipts.

Contribution Payment Receipts can be printed through the Print module in WinSuite.

However, companies that choose the Over the Counter Payment System and currently do not use the WinSuite application, (and, therefore, the adaptation of messages, like the printing of documents (TC2, TA.2, etc.) is done through their own applications), can request the format of the Contribution Payment Receipt file (RCB) from the User Support Unit.

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