2003/12 of 21 November 2003

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Languages available: Castellano

Situations assimilated to that of affiliation.

As announced in the RED  News Bulletin number 2003/11, the following changes have been made to the General Affiliation File to identify the situation assimilated to affiliation for paid holidays not taken, which can be entered using the RED System, as of Wednesday 26 November.

  • New field in terminations of workers.

    When entering the terminations of workers, you can enter the date that the period of paid holidays not taken ends.

    To do this use the newly created field ''End Date of Holidays''.

    Filling in this field will automatically create a period of assimilation to affiliation, during which the start date will be the day after the actual date of termination and the end date will be the date entered as the end date of the holidays.


  • New function ''SITUATIONS ASSIMILATED TO AFFILIATION''.

    If at the time of entering the "End Date of Holidays" field, these periods of paid holidays not taken can also be entered using a new function (both in online mode and batch mode).

    This new function enables you to create, modify and delete periods assimilated to affiliation (in principle only paid holidays not taken), in the six days following the actual termination date.

    The main screen for the new online affiliation function is shown below.

Screen for the Situations Assimilated to Affiliation function The information requested is: Affiliation Number, Identifier for an Individual, Scheme, Contribution Account, Type of Situation and Date From.

    • Creating situations assimilated to affiliation.

      Using this option you can enter full periods of situations affiliated to assimilation (initially only paid holidays not taken).

      The fields Affiliation Number, Identifier for an Individual, Scheme, Contribution Account, Type of Situation and Date From must be filled in.

      The field "Type of Situation Affiliated to Assimilation", will  have the default value of 001 - Paid holidays not taken, since it is currently the only admissible vale.

      After selecting the option Affiliation, you should fill in the field "Date From" with the date on which the holiday period starts, and the field "Date To" with the date on which the holiday period ends.


    • Modification of situations assimilated to affiliation.

      Using this option you can change the dates of the periods in situations assimilated to affiliation that have already been entered (initially only paid holidays not taken).

      In online affiliation, after selecting the option Change on the initial screen, you can change the date from and date to, entering both or just one of these values.

      In batch affiliation you should fill in the "New Date From" and "New Date To", also entering both or just one of these values.


    • Deletion of situations assimilated to affiliation.

      Using this option you can delete full periods of situations assimilated to affiliation that have already been entered (initially only paid holidays not taken).

      After filling in the details on the period you wish to delete on the initial screen, a second screen will appear and you must confirm the deletion of the period that is shown on the screen.

Special Agricultural Scheme

On the 01 November 2002 came into force the Royal Decree 459/2002, of 24 May regarding the Special Agricultural Scheme, and from that moment the movements of employees' affiliation to the said Scheme have been mechanized through the RED System.

From that moment, on these affiliation movements, the mechanization of a limited number of data related to the contract is allowed (degree of disability, Date of contract beginning, specific FIC, Indication of family tie, social exclusion, reason for the substitution and NSS of the substituted employee).

From 26 November, in the cases of bonused contracts within the Employment Promotion Programmes, all the necessary related fields must be filled in (unemployed condition, under-represented woman, etc. ), that is to say, the same fields as in the rest of schemes shall be used, depending on the contract.

Research fellows.

The Royal Decree 1326/2003, of 24 October, approves the Condition of research fellows, a group that has been included on the General Scheme of the Social Security.

On the affiliation field and in order to identify these  employees a new value has been created on the Special Employment Relationship table, value 9909 - RESEARCH FELLOWS.

On the contribution scope field it is not necessary  to identify them specifically on the FAN file, since they are already identified on the General File of Affiliation.

The affiliations of these employees should be mechanized without a contract type (although a part-time coefficient would be allowed), with a contribution group 07 and epigraph AT 119.

The contribution base, both for common contingencies and AT and EP, shall be the minimum of the General Scheme.

Change of name for the payment method front office collection for the RED System users.

From 2004 the payment method for the users of the RED  System called "front office collection" will be called from now on "electronic payment".

This change does NOT IMPLY MODIFACTIONS with regard to the functioning of this introduction System.

Eventually the RED Newsletter will inform about the date when the change of name will come into effect.

Introduction of additional payments to the Payment Systems of Account Charge, Front Office Collection (Electronic Payment) and credited payments.

As we informed on RED Newsletter 2003/11, from the  December the entry of quotas corresponding to  the following complementary payment types could be carried out through the Account Charge or Front Office Collection (Electronic Payment) Systems.

  • L02: Complementary due to proceedings salaries.

  • L03: Complementary due to salary retroactive character.

  • L13: Complementary for paid and non-enjoyed holidays when the job contract terminates. (This type of payment cannot be credited).

When these payments are credited (to be collected), the management of the credit balance will be automatically carried out through the RED System, as well as the normal payments (L00).

The requirements to accept an account charge or a front office collection request or to process automatically the credit balance corresponding to those payments to be paid are the same ones as the ones established by the normal payments (L00).

For further information on these payments types see RED System Information Area on "Payment Methods".

The new Winsuite version contemplates the possibility of requesting the quotas entry related to this type of payments through the systems of account charge, front office collection and, if necessary, the automatic management of the credit balances.

Epigraph 114 filling in.

We remind you that, as we informed on the Newsletter RED  nº 2003/6 of 9th of May 2003, the quotas calculation of the epigraph 114 shall be carried out by applying a 30% of the secondary epigraph.

For this reason, you must fill in the field of the secondary epigraph (field 1260 of FAN file) when it is recorded on epigraph 114 on field Epigraph AT and EP (1250).

All payments whose secondary epigraph is not correctly filled in will be processed with errors.

Introduction of the field 'Employer's Identifier' on the Contributions Payment Receipts.

The new Winsuite version will print Contributions Payment Receipts and the Employer´s Identifier Data.

New version of Winsuite.

From the 21st of November the new version of the programme Winsuite (version 4.4) will be available for downloading from the software area of the RED System.

Functions of the new version.

Affiliation

  • Situations assimilated to that of affiliation (paid and non-enjoyed holidays).

  • Introduction of new values on the Special Employment Relationship table:

    • 0409 Professional sportsmen and women.

    • 9909 Research fellows.

  • Elimination of values on the Special Employment Relationship table:

    • 0402 Professional sportsmen and women. Basketball players.

    • 0403 Professional sportsmen and women. Handball players.

    • 0404 Professional sportsmen and women. Cyclists.

    • 0405 Professional sportsmen and women. Technicians.

  • Modification of the value on the decimal part of the permanence rate for scheme 0132, now admitting any value between 33 and 61, both inclusive .

  • Introduction of field "Women who come back to Work", under the terms of Royal Decree-Law 2/2003, 25 April, on economic reform measures.

  • Incorporation of a new functionality: the Change of professional classification for the Special Coal Mining Scheme and the Special Scheme for Sea Workers.

  • Introduction of a new off-employment status for the Special Scheme for Sea Workers:

    • 67 - Termination for seasonal unemployment.

Contributions.

  • Introduction of additional payments to the account charge, front office collection and credit balance System.

  • Control of duplicity in banc accounts on the account charge requests .

  • Introduction on tables of typo of payment L13 in order to generate the CER segment (Correction of Errors).

  • Admission without generating errors the bonus code "CD07" "Bonuses in charge of the SPEE  "  to contemplate the bonuses situation of women who come back to work (under the terms of the R.D.L.  2/2003 of 25 of April) for the contract codes which did not contemplate bonuses from it.

  • Validation of maximum amount of days for Scheme 0132. (Special Scheme of Fruits, Vegetables and Canned Vegetables ).


Both in contribution and affiliation the new updated version correctly with the two formats of the Foreign Identifier field. 

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