Social Security

Documents which must accompany the application

The original documents specified below must be submitted along with a copy for authentification or a photocopy that has already been authentificated, except for identity documents, where showing the original will suffice.

IN ALL CASES:

• Certification of the identity of the applicant, legal representative and other persons who appear in the application, by means of the following documentation in force:
  • Spanish citizens: National Identity Card (DNI).
  • Foreign citizens, whether resident or non-resident in Spain: Passport or, where appropriate, identity document in force in their country and NIE (Foreigner Identity Number) required by the AEAT for payments.
• Documentation providing proof of the legal representative status, when applicable, or, in the case of applicants below legal age, proof of emancipation. If they are an institutional guardian, the CIF/NIF, document stating the institution's appointment as guardian and certificate proving the institution's legal representation.
• Death certificate of the deceased originator.
  

ONLY IF THE DECEASED WAS NOT A PENSIONER:

• Contribution payment receipt for the last 3 months if you were the person required to pay them in and the death occurred in that 3-month period.

IF APPLYING FOR A WIDOW'S OR WIDOWER'S PENSION:

1. If they were married to the deceased originator:
   
   
   • Family Record Book, Civil Registration Certificate or equivalent foreign document, duly authenticated or stamped, where appropriate, and translated, certifying the marriage with the deceased originator and the current civil status of the applicant.
2. If the deceased originator was separated or divorced, or the marriage was annulled.
   
   
   • Decree that certifies this status and the relevant Separation Agreement or document granting the entitlement to receive compensatory pension or compensation for annulment. If they are not a creditor of a compensatory pension: Family Record Book if there were common children, the separation or divorce occurred before 01/01/2008 and they are under 50 years of age, or there is proof that they were a victim of gender-based violence.
   • Sworn declaration on the termination of the compensatory pension, by means of a document provided by the INSS.
   • Proof of the fact that the applicant has not entered into marriage nor formed a common-law marriage with any other person after ending their relationship with the deceased, by means of a Verbatim Record of Marriage issued by the Civil Registry or Certificate of Non-Registration of Common Law Marriage from their town of residence or Autonomous Community.

   For persons included in 1) and 2):
   
   

   • Medical certificate stating the start date of the common disease that caused the death of the originator, as long as one year has not passed between the date of marriage and the date of death and there were no common children, or provisionally, a sworn declaration, under the aforementioned terms, by means of the document provided by the INSS. If there were common children, only the Family Record Book or birth certificates proving this fact.
   • Certificate of registration of common-law marriage, if they had this status before marriage.
     
     
3. If they were the common-law partner of the deceased originator:
   
   
   • Certificate proving registration of the partnership at the relevant registry in their Autonomous Community or town of residence, or proof of the formation of the common-law marriage by public deed. 
   • Certificates from the Civil Registry proving that the applicant and the originator were not married to or separated from another person in the 5 years immediately prior to the death, if the partnership had been formed by public deed. 
   • Certificate of registration on the electoral register from the Town Council(s) proving cohabitation with the originator for at least the 5 years prior to the death.
   • Proof of the income of the applicant and of the originator in the calendar year prior to the death; and of the applicant in the same year as the death, through a IRPF statement or, if not available, payslips, bank documents, |etc.

IF APPLYING FOR AN ORPHAN'S PENSION:

• Family Record Book, birth certificate(s) of the child/children or equivalent foreign document.

IF APPLYING FOR BENEFIT IN FAVOUR OF FAMILY MEMBERS:

• Certificates from the Civil Registry (or equivalent foreign document) proving the family relationship with the deceased and the civil status of the applicant.
• Certificate of registration on the electoral register from the town council proving cohabitation with the deceased for at least the 2 years prior to the death.
• Death certificate of the parents, if the benefit is applied for on behalf of grandchildren or siblings of the deceased.
• Proof of income of the applicant through an IRPF statement, payslips or other appropriate method.
• Proof of income of the person required to provide maintenance, if applicable.
• Proof of the fact that there are no surviving beneficiaries of the widowhood pension, or orphans of the originator with entitlement to the orphan's pension, when the civil servant deems it necessary.

OTHER DOCUMENTS:

• Administrative report on the work-related injury or occupational disease and company certificate of the actual salaries.
• Certificate of disability and recognised degree of disability, issued by the IMSERSOor other competent body or court order.
• Verbatim Record of Marriage issued by the Civil Registry a maximum of three months prior to the application, when the civil servant deems it necessary.
• Death certificate of the other spouse, if applying for absolute orphan status (for orphans of both father and mother).
• Proof of enrolment in an officially recognised study centre, in the case of absolute orphans who are students.
• Invoice for the burial costs if the applicant is not the widow/widower or equivalent, or a child of the deceased.

TO INCLUDE IN HEALTHCARE:

• Family Record Book or certificates from the Civil Registry proving the family relationship with the pension applicant.
• Court order or certificate of foster care issued by the Autonomous Community.
• Certificate from the Town Council proving cohabitation with the pension applicant, when the civil servant deems it necessary.
• Proof of foreign citizen's habitual residence in Spain by means of the Town Council registration certificate or residence card, when the civil servant deems it necessary.

This documentation must be presented at any of the Social Security's Service and Information Centres.